Tools for successful change management

The emergence of new technologies, strategic reorientation, implementation of new processes, management of disruptive and ambitious projects… Change management is an essential passage that still poses a major challenge in terms of agility and management today. By deploying and promoting the adoption of key and suitable tools, you encourage employee buy-in and facilitate a smooth transition. Discover some of these key tools, designed to harmoniously orchestrate change activities.

Change management: an essential asset

The global pandemic has profoundly altered the relationship some employees have with their work and their company. For instance, Gartner’s 2016 “Workforce Change” report showed that 74% of employees were keen to support their company’s organizational changes. This figure drastically dropped to 38% in 2022. This paradigm shift poses a real HR challenge in terms of management, long-term employee retention, and recruitment.

At the same time, there is a rapid and explosive deployment of new technologies such as artificial intelligence, Big Data, the Internet of Things (IoT), automation and robotization, and the digital twin. These technologies demand great agility from companies across all sectors. This tension makes change management indispensable and, while it requires the implementation of a real strategy to succeed, it can be facilitated and accelerated by setting up internal tools that will ease the support and digital adoption of employees as well as the planning of innovative and ambitious projects.

Essential tools for effective change management

Monday RH, a versatile platform

Monday RH is a platform that centralizes all HR issues: recruitment tracking, integration progress of employees, leave and performance evaluations management. It also offers automation of certain repetitive tasks, and its open API can be connected to Jira, Gmail, Salesforce, etc.

Advantages: The tool’s versatility addresses HR issues while offering broader project management functionalities. Disadvantages: The deployment and customization phase can be tedious. Target: It’s both agile and robust, suitable for startups and large corporations.

Notion, highly favored by teams

Initially launched as a tool for managing documentation of technical and design projects, Notion‘s playful and intuitive interface quickly made it popular among employees themselves. Since then, many features have been added, extending its capabilities. Today, Notion is a comprehensive project management tool that allows for the creation of tracking flows, task automation (with Automation Hub), and, most recently, text generation through conversational AI.

Advantages: Its playful interface and relatively low learning curve. Disadvantages: Requires strict management of roles. Target: Small and medium-sized businesses valuing team agility and autonomy.

Peakon, to gauge team sentiment

Peakon is primarily aimed at HR. It allows for assessing and monitoring employee engagement and quickly implementing HR strategies. For employees, it offers features like pulse surveys and the option to leave comments. HR can access real-time dashboards and obtain detailed reports and analytics.

Advantages: A specialized tool for HR. Disadvantages: Pricing may be high. Target: Peakon is more suited to medium and large businesses managing large teams.

K-NOW, for successful onboarding and accelerated adoption

K-NOW is a Digital Adoption Platform (DAP) that facilitates the onboarding and training of employees on all internally deployed tools from CRM applications to ERPs, including SIRH and CMMS. Intuitive, it has a low learning curve for both HR services and the employees themselves. Moreover, it’s a robust and effective tool that can increase user engagement by more than 60%.

Advantages: K-NOW supports onboarding on over 300 applications (Workday, SAP, Salesforce, Oracle, Microsoft Dynamics, Cornerstone, Google Suite, etc.) Disadvantages: The tool is accessible from a web browser; there is no app version. Target: Suitable for both SMEs and large groups. K-NOW boasts solid references such as Orange, Airbus, RATP, Crédit Agricole, BPCE, Safran, etc.

Jira, for managing ambitious projects

Originally designed for technical teams with a ticketing system to manage incidents and efficiently assign them to operational teams, Jira now offers a full range of features for managing ambitious technology projects in real-time.

Advantages: Jira provides comprehensive and customizable dashboards for real-time tracking and management of projects. Disadvantages: The tool requires some time to master and familiarize oneself with to be used to its full potential. Target: Companies with significant stakes in project and task prioritization.