Create the perfect tutorial for your Purchasing IS in 3 key steps
Introduction
Professions are changing at an unprecedented rate: according to Pôle emploi, 85% of the professions of 2030 do not yet exist. In this context of digital transformation, mastery of purchasing IS tools is becoming an imperative for purchasing teams. But how can you ensure that your staff and suppliers have mastered this complex software? The answer lies in three essential steps to create an effective Purchasing IS tutorial, tailored both to their needs and to your strategic objectives.
1. Define tutorial objectives based on user needs
Creating a Purchasing IS tutorial starts with identifying the challenges faced by your users. Ask yourself these essential questions:
- What are the sticking points for your tools (Synertrade, Ivalua, Oracle)?
- What features are essential for mastering them?
- What frequent problems or errors have been identified?
Example: If you use Ivalua, your tutorial could cover topics such as :
- Create a contract or purchase requisition.
- Search for orders or suppliers.
- Centralize data to avoid human error.
These step-by-step guides will not only make it easier to get started, but also improve user engagement and productivity.
2. Create an interactive and engaging tutorial
To maximize the effectiveness of a Purchasing IS tutorial, rely on interactive content:
- Impactful visuals: Add GIFs, videos and annotated screenshots to guide your users step by step.
- Serious Games: turn learning into a fun experience to motivate your teams.
- Dynamic guides: Use tools like K-STUDIO to create realistic, interactive training courses, suitable for both classroom and e-learning.
Tip: Test your tutorials with a pilot group to gather feedback and adjust your content before rolling them out to the whole team.
3. Measure the tutorial's impact and ROI
The final key step is to evaluate the effectiveness of your tutorial. Deploy tracking tools to measure key indicators such as :
- User engagement: Rate of use of the tutorial.
- Error reduction: Impact on user performance.
- Improving the digital experience: Employee satisfaction levels.
By setting KPIs in line with your objectives, you can calculate a precise ROI and prove the added value of your initiative.
Example: Creating a tutorial for Synertrade
With Synertrade, you can produce interactive tutorials for :
- Publish a grid for a project.
- Customize a questionnaire for suppliers.
- Create and manage a new supplier contact. These step-by-step functionalities offer a fluid and intuitive user experience.
Guide with K-NOW and K-STUDIO
K-STUDIO: Create interactive tutorials to train your teams effectively, whether online or face-to-face. Simplify tool mastery with a realistic learning experience.
K-NOW: With its GPS application approach, this platform guides your teams in the digital adoption of Purchasing IS modules. Ideal for personalized onboarding and training.
Conclusion
A well-designed Purchasing IS tutorial is essential to reinforce the digitization of purchasing and improve the performance of your teams. By following these 3 key steps, and thanks to innovative solutions such as K-NOW and K-STUDIO, you can optimize the use of your tools while offering a better user experience.